Reports

Reports cover what has been worked on, what can be invoiced, what is owed to the people who did it, and whether the work made money. Five of them, by name:

Invoiceable turns tracked time into an invoice, and shows how each contract type is being billed.

Timer review is the pass over timers before they are invoiced. Timers are grouped by client and then by contract, so budget and weekly progress sit next to the rows they describe. Reviewed timers are hidden until you ask to see them, and a timer can be corrected or moved from here.

Daily report is your own day. It lists your timers, filtered by client and project, and it buckets and shows them in your own timezone rather than the company reporting timezone the other reports use. A timer can be edited or deleted from its row.

Payable is what is owed to the people who did the work, as opposed to what clients owe you. It shows total earned and still unpaid per person. Select timers and mark them paid, which records a payment, and a payment can be marked unpaid again if it was wrong. Four tabs. Timers is the unpaid work. Payments is what has been paid. Insight charts what each person was paid over the last three months. Coinbase, for admins, holds each person's payout address and matches sends from Coinbase against the payments here.

Profitability is profit per project, which is invoiced revenue minus labour cost minus expense cost. It covers the last three months unless you change the dates, most profitable first, and it can be ordered by profit or by profit per owner hour. Three things are worth saying when somebody asks where the numbers come from. Only invoiced revenue counts, so billable work that has not been invoiced yet does not appear. Labour cost is each timer's hours times that timer's user rate, so a timer with a rate of zero adds no cost, which under-reports it for owners and interns working at no rate. Expenses count as cost whether or not they were rebilled to the client.

How do I see what the owner's time is worth?#

An owner's hours are tracked like anybody else's. In a small firm they are also the scarcest and hardest to replace, so Profitability counts them separately.

Who counts as an owner. The person who owns the account always does. An admin can count anybody else too, such as a partner or co-founder: on Users, press Count as owner on their row, and Stop counting as owner to undo it. You are asked to confirm, because this is not handing over the account: it changes nothing about what they can reach. Only admins can change it.

Where owner hours show up. On Profitability, every project shows its owner hours and its profit per owner hour, and the top of the page shows Owner leverage, the profit per owner hour across the period. Sort by Profit per owner hour to see which work makes the most of each owner hour, and which eats owner time for little return. Only finished timers on a project count.

Give owners a rate. Labour cost is each hour times the person's pay rate, so an owner tracked at no rate costs nothing and makes a project look more profitable than it is. Setting a rate for owners, even a notional one, makes the cost of their time show.

Where am I working for free?#

On Finances, this question lists projects where admins have logged five hours or more in the last 90 days that are not on any invoice yet. It looks at admins' time, which in most small firms is the owners'. Internal projects count too; whether that is unpaid work or a fair investment is your call.