Help
How Projectous works
What each part of the product does and where to find it. The assistant inside the app answers from the same pages.
Projects and tasks
A project belongs to a client and holds tasks.
Project shortcuts
Type a colon and a project's acronym to file a timer, a task, a chat message or a search under that project without reaching for a list.
Time tracking
Track time from a task or a blank timer, correct it, get it ready to bill, and review your team's hours before they are paid and invoiced.
AI time tracking
Record time an AI agent works for you as AI-assisted, tell it apart from human hours, and bill it at its own multiplier.
Paying your team
Record what you pay the people who worked the hours: reviewed time only, one person at a time, in full or in instalments.
Rates
Where a timer's billing rate and pay rate come from, how to override one, and what happens to past hours when a rate changes.
Contracts
A project can carry contracts, and a contract is what decides how work turns into money. The kinds are hourly, at cost, retainer, fixed price, and milestone.
Invoicing
Invoices are built from unbilled time and from contracts.
Chat
Every task, project and invoice has a chat, and there are direct messages between people.
The assistant
Every screen has an assistant you can ask about your own work.
Email in
A project can be given an address, and a shared address can be copied on an email thread.
A mailbox of your own
Separately from the shared address above, you can connect your own mailbox under Settings, Mail and Calendar.
The vault
Projects can hold passwords and secure notes. Everything is encrypted in the browser, so the server never holds a readable copy and never holds the key.
Search
Magic search finds tasks across everything a person can reach.
Today and the Feed
Two views answer two different questions and are not two states of the same thing. A project's board answers where each task sits in that project's flow.
Reports
Reports cover what has been worked on, what can be invoiced, what is owed to the people who did it, and whether the work made money. Five of them, by name:
Home
What needs you today, across every client.
Team
Called Standup until October 2026. Everyone's tasks in one list, which is where you reassign and reschedule work, as a list or a board.
The client pipeline
Clients on a board by how the relationship is going, dragged between four stages: New, Established, In Decline, and Inactive or Ended.
Your profile
Three kinds of setting, and which company you are in decides what each one touches.
What's New
The changelog, inside the product, newest first and grouped by month. The address /releases opens the same thing.
Git integration
Desktop app only. It tells the app where your code lives: a base folder, and then per project the repositories, the base branch and the remote.
Signing up
Two ways in, and they now ask the same questions in the same order.
Importing into Projectous
Bring projects, tasks and clients in from Asana, ClickUp, monday.com, Notion, Trello, Jira, Linear, a spreadsheet or QuickBooks, step by step.
Plans and pricing
Four plans. A free trial, then Solo at thirty dollars a month, Team at seventy, and Everything at a hundred and thirty.
Closing an account
An account with nothing in it can be closed from Settings, under Company, by whoever owns it. It asks for the company name typed back, because there is no undo.
CRM
Leads, the follow-up work they generate, and turning a qualified lead into a client.
QuickBooks
Two directions, both live. Projectous sends invoices to QuickBooks and picks up payments made against them.
The mobile app
An app for iOS and Android with a focused set of what the web app does: your chats, your tasks, your timers, and the vault.
The desktop app
The same app as the browser, in its own window, plus things a browser cannot do: it can see a git repository, tie a timer to a branch, and start work on a task…
Work arriving from elsewhere
A project can accept work from outside Projectous through a webhook, a WordPress form, Zapier, a plain web form, or a direct call to the API.
Who can do what
A role belongs to a person in one company, not to the person.
Client and guest access
Invite somebody at a client to follow a project as a guest: how the invitation works and what a guest can and cannot see.
Linked companies
Every client in Projectous is a company of its own. Give a client their own people and workspace, and bring partner companies onto the work.
Your calendar
A Google or an Outlook calendar can be connected, under Settings, Mail & Calendar.
Notifications
People are notified about chat messages, assignments and things falling due.
Tags
Tasks can be tagged, and tags belong to a project rather than being global.
Recurring charges
Separate from recurring tasks, and easy to confuse with them.
Inviting people
Somebody is invited by email with a role, and the invitation expires. What the role is decides what they can reach once they accept.
AI features
Four things, all optional and all part of the plan.
Services
Called Offerings until 18 September 2026. Anyone reading older release notes will see the old word.
Copying a task
Clone in the task modal asks where the copy should go.
Task types and task templates
Both live under the Company menu, and they are different things.
Settings
Settings is one screen with a list of sections down the side.
Last updated 8 November 2026