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Projectous vs Asana

You run your work in Asana, and someone builds the invoices somewhere else.

Why choose Projectous over Asana

Hours, contracts and invoices are the same records as the tasks. Nothing is exported between tools.
Work across all your clients is the default view. In Asana that needs Portfolios, on the $24.99 plan.
Chat, a client-facing side to every task, and an encrypted password vault are all included.
Priced per team, not per seat. You choose who counts as a guest; their email domain does not decide it.

What Asana is genuinely good at

Timeline and Gantt views, portfolios and goals. Projectous has none of these.
A rules builder and more than a hundred integrations. We have a handful.
A free Personal plan. We have no free plan at all.
It scales to companies far larger than the ones we are built for.

Side by side

Capability	Projectous	Asana
Works for client work on day one	Yes	No
Tells you what needs attention	Prioritisation and the Today tab on every plan; stale detection from the Team plan up	Portfolios on Advanced, and you build them
Drafts your standup from what actually happened	Yes	Status updates on a project, written by you
File storage that will not stop you	No	Yes
Timeline or Gantt view	No	Timeline and Gantt from Starter, $10.99/user/mo
Work your team can claim, rather than be given	Yes	No
Notices client emails you have not answered	Yes	No
Helps the person doing the work, not the person watching	Yes	No
Time tracking	Yes	Advanced plan, $24.99/user/mo
Invoice from the tracked time	Yes	No
Whether a project made money	Basic profitability reports on every plan; per-project margin tracking from the Team plan up	No
Hourly, fixed-price, at-cost and retainer	Yes	Rates via the Timesheets and Budgets add-on, $5.99/user/mo
Fixed payouts to the freelancer doing it	Yes	No
The client can be in the work with you	From the Team plan up — the Solo plan has no client access. No separate portal either: clients are invited into the app and invoices are shared links	Free guests from Starter, defined by email domain
Internal and client conversation on the same task	Yes	No
Team chat with channels and direct messages	Yes	No
Encrypted vault for client credentials	Yes	No
Priced per team, with free clients	Yes	No

Amber means it exists behind a plan, an add-on or a caveat, and the row says which. Checked 2026-08-24 against Asana’s own pricing and documentation.

What you came to compare

Pick the argument you actually care about. They are different questions and they have different answers.

Billing aside. This compares the two as project tools.

What a guest is, and who decides

Projectous

You do, from the Team plan up. A guest is whoever you invited, at no cost and with no cap, sitting outside the user count, and there is no domain rule — nothing about your client's email address changes what they cost or what they see. The Solo plan has no client access at all.

Asana

Their email domain decides. Asana splits accounts by domain: sign up with a work domain and you get an organization, and anyone who later signs up with that domain joins it automatically as a member. A guest is defined as someone whose email is not on an approved domain — free and unlimited from Starter up, seeing only what is shared with them.

Checked 2026-08-22, here.

What if you signed up with a Gmail address?

Projectous

Nothing changes. There is no domain anywhere in the model, so a company running on Gmail works exactly like one with its own domain.

Asana

You are in a workspace rather than an organization, which is what Asana recommends when a company has no unique email domain of its own. Guests are documented as an organization feature throughout, so it is worth confirming the free-guest allowance applies to you before you plan around it.

Checked 2026-08-22, here.

Planning views

Projectous

Lists, boards with status columns you name per project, a calendar, and a day planner you drag work onto. No Gantt chart and no portfolios.

Asana

Lists, boards, calendar, plus Timeline and Gantt on Starter and up, and portfolios and goals on Advanced. Asana is clearly better here.

Checked 2026-08-22, here.

Running eleven projects at once

Projectous

The default view is everything you owe across every client, with stale, blocked and waiting work at the top, plus a day planner you drag the next few hours onto. There is nothing to set up.

Asana

My Tasks covers what is assigned to you. Seeing across projects means Portfolios, which is an Advanced-plan feature at $24.99 per user per month, and Portfolios are built and maintained by you.

Checked 2026-08-22, here.

Having an actual conversation

Projectous

Project rooms, direct messages between people, and a per-task thread split into an internal side and a client-facing one. The same conversations are on the phone.

Asana

Conversation attaches to an object: a comment on a task, a message to a project or a team. It suits discussion pinned to a piece of work rather than a running back-and-forth, which is why many teams run Asana alongside Slack.

Checked 2026-08-22, here.

What you can do away from your desk

Projectous

Chat, tasks, the timer and the password vault, in the iOS and Android apps. You can start a billable timer and open a client's credentials on the same phone.

Asana

Real apps on mobile and desktop, free on every platform and syncing live. Asana is not behind here. They cover priority work in the menu bar, voice capture, commenting, attachments and tagging.

Checked 2026-08-22, here.

Where the client's passwords live

Projectous

In the project, in an encrypted vault. It is locked on your device before it reaches us and we never hold the key, so we cannot read it either. It is on the phone and in a browser extension that fills logins for you.

Asana

Nowhere. Asana is a work tool and does not try to be a password manager, so client credentials live in whatever you use alongside it.

Breadth

Projectous

Narrow. Built for one kind of company: a team doing paid work for several clients.

Asana

Broad. Asana is a general work platform used by companies of every shape and size, with the depth that implies and the configuration work that comes with it.

What each one costs

Not the reason to switch, and not something you should have to go looking for either.

Projectous

Per team

One subscription covers a band of people rather than a price per head. Client and guest access starts on the Team plan — the Solo plan has none — and from there guests are free and uncapped.

Hiring does not change the bill until you cross a band. Checked against the live plans on 2026-08-24.

See the current plans

Asana

Per seat

PersonalFree — up to 2 users
Starter$10.99 / user / mo — billed annually
Advanced$24.99 / user / mo — billed annually
EnterpriseContact sales

Time tracking starts at Advanced.
Hourly rates and budgets are a separate add-on at $5.99 / user / mo.
No invoicing on any plan.

Checked 2026-08-24 against their pricing page.

Where we will not go

Projectous exists to help people coordinate work with more clarity, trust and humanity.

Which means some things are permanently off the table, whatever a feature comparison says.

No screenshot monitoring
Nobody works better because software is watching their screen.
No keyboard activity scoring
Movement is not effort, and measuring it teaches people to move.
No public shaming dashboards
A league table changes behaviour. Never in the direction you wanted.
No manufactured urgency
If something is not actually on fire, we are not going to tell you it is.

Also weighing something else?

Asana runs the work. Projectous also bills for it.

Try it against a real project of yours and see whether it tells you something your current stack does not.

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