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Projectous vs Teamwork.com
You are on Teamwork, and whether a project made money sits behind a sales call.
Why choose Projectous over Teamwork.com
- Knowing whether a project made money is not a sales conversation here — it is on the published price list, and the margin tracking starts one plan up rather than behind a quote.
- One team price instead of a per-seat bill that grows every time you hire.
- Real chat with a client-facing side to every task, rather than comments on work items.
- An encrypted vault for the client credentials that currently live in a spreadsheet.
What Teamwork.com is genuinely good at
- Built for client work from the start, not a general tool with agency features bolted on.
- A free plan for up to five people. We have nothing free at any size.
- A real client record — contacts, linked projects, notes, currency and client-specific rates — which is the best client model on this list apart from ours.
- A bigger, older company with the support and integrations that come with it.
Side by side
| Capability | Projectous | Teamwork.com |
|---|---|---|
| Works for client work on day one | Yes | Yes |
| Tells you what needs attention | Prioritisation and the Today tab on every plan; stale detection from the Team plan up | Reports you go and read |
| Drafts your standup from what actually happened | Yes | No |
| File storage that will not stop you | No | Published per plan; we could not confirm the figures |
| Timeline or Gantt view | No | Yes |
| Work your team can claim, rather than be given | Yes | No |
| Notices client emails you have not answered | Yes | No |
| Helps the person doing the work, not the person watching | Yes | No |
| Time tracking | Yes | Yes |
| Invoice from the tracked time | Yes | From logged time on Accelerate, $24.99/user/mo |
| Whether a project made money | Basic profitability reports on every plan; per-project margin tracking from the Team plan up | Optimize plan, price on request |
| Hourly, fixed-price, at-cost and retainer | Yes | Time budgets on Accelerate, financial budgets on Optimize |
| Fixed payouts to the freelancer doing it | Yes | No |
| The client can be in the work with you | From the Team plan up — the Solo plan has no client access. No separate portal either: clients are invited into the app and invoices are shared links | Free client users, each capped at five active projects |
| Internal and client conversation on the same task | Yes | No |
| Team chat with channels and direct messages | Yes | No |
| Encrypted vault for client credentials | Yes | No |
| Priced per team, with free clients | Yes | No |
Amber means it exists behind a plan, an add-on or a caveat, and the row says which. Checked 2026-08-24 against Teamwork.com’s own pricing and documentation.
What you came to compare
Pick the argument you actually care about. They are different questions and they have different answers.
Both tools do client work properly. This is the short list of places Teamwork hands the job to something else.
Whether a project made money
Projectous
On every plan. Margin per project against what you quoted, while the work is still running.
Teamwork.com
Revenue, cost and profitability insights sit on Optimize, which is not on the public price list — it is a Let's talk tier. Everything below it can tell you how long something took, not what it earned.
Checked 2026-08-24, here.
Invoicing from tracked time
Projectous
On every plan, from the hours logged against the tasks.
Teamwork.com
Building client invoices from logged time is an Accelerate feature, at $24.99 per user per month billed annually.
Checked 2026-08-24, here.
Budgets
Projectous
Hourly, fixed-price, at-cost and retainer contracts on every plan, with a bar showing how much of the budget the work has used.
Teamwork.com
Time budgets on Accelerate; financial and multi-currency budgets on Optimize and above.
Checked 2026-08-24, here.
How many projects a client can see
Projectous
All of theirs. A guest has no project cap and does not count against the user total.
Teamwork.com
Client users are free, which is genuinely good, but each one is limited to five active projects. A long-running client with more work than that runs into a wall that has nothing to do with what you are paying.
Checked 2026-08-24, here.
Where the conversation lives
Projectous
Real chat — project rooms, direct messages, and a per-task thread split into an internal side and a client-facing one.
Teamwork.com
Comments and messages attached to the work, which is the same shape as most project tools and a different thing from a running conversation.
Seeing across every client at once
Projectous
It is the default view. Work that slipped, went stale or is waiting on you is already at the top when you sign in, across every client, because staleness is behaviour over time rather than a field.
Teamwork.com
The Everything area, filtered. You pick status, assignee, priority, due date, project and tags, then save the filter to use again. It answers the question you wrote — which is powerful, and it means the list is only as good as the question, and priority is a level somebody set by hand.
Checked 2026-08-24, here.
Client credentials
Projectous
An encrypted vault in the project, locked on your device before it reaches us, with a browser extension that fills logins.
Teamwork.com
Not something Teamwork does, so those live wherever you keep them now.
What each one costs
Not the reason to switch, and not something you should have to go looking for either.
Projectous
Per team
One subscription covers a band of people rather than a price per head. Client and guest access starts on the Team plan — the Solo plan has none — and from there guests are free and uncapped.
Hiring does not change the bill until you cross a band. Checked against the live plans on 2026-08-24.
See the current plansTeamwork.com
Per seat
- Free$0 — max 5 users
- Basics$9.99 / user / mo — billed annually
- Accelerate$24.99 / user / mo — billed annually
- OptimizeContact sales
- Invoicing from logged time starts at Accelerate.
- Revenue, cost and profitability reporting is Optimize — a plan with no published price.
- Client users are free but each is limited to five active projects.
Checked 2026-08-24 against their pricing page.
Where we will not go
Projectous exists to help people coordinate work with more clarity, trust and humanity.
Which means some things are permanently off the table, whatever a feature comparison says.
No screenshot monitoring
Nobody works better because software is watching their screen.
No keyboard activity scoring
Movement is not effort, and measuring it teaches people to move.
No public shaming dashboards
A league table changes behaviour. Never in the direction you wanted.
No manufactured urgency
If something is not actually on fire, we are not going to tell you it is.
Counted the seats and the tiers?
Try it against a real project of yours and see whether it tells you something your current stack does not.