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Projectous vs Notion

The system holding your clients together is one somebody on your team built, and it breaks a little every time they change it.

Why choose Projectous over Notion

Nobody has to maintain it, because the client-work concepts are the product rather than something you modelled.
Hours are tracked rather than typed in from memory, so the numbers behind an invoice are real.
It notices things — slipped, stale, waiting on you — instead of showing you the filter you wrote.
Keep Notion for the writing. This is for the part with money in it.

What Notion is genuinely good at

The most pleasant place on this list to write anything down, and that matters more than tool comparisons admit.
Databases, subtasks and dependencies that bend into whatever shape you need.
A free plan generous enough that a lot of small teams never leave it.
It is where your documentation, your notes and your process already live, and none of that has to move.

Side by side

Capability	Projectous	Notion
Works for client work on day one	Yes	No
Tells you what needs attention	Prioritisation and the Today tab on every plan; stale detection from the Team plan up	The views you built
Drafts your standup from what actually happened	Yes	AI can summarise pages and meetings
File storage that will not stop you	No	5MB per file on Free; around 5GB per file on paid
Timeline or Gantt view	No	Timeline view over a database
Work your team can claim, rather than be given	Yes	No
Notices client emails you have not answered	Yes	No
Helps the person doing the work, not the person watching	Yes	No
Time tracking	Yes	No
Invoice from the tracked time	Yes	No
Whether a project made money	Basic profitability reports on every plan; per-project margin tracking from the Team plan up	No
Hourly, fixed-price, at-cost and retainer	Yes	No
Fixed payouts to the freelancer doing it	Yes	No
The client can be in the work with you	From the Team plan up — the Solo plan has no client access. No separate portal either: clients are invited into the app and invoices are shared links	Unlimited guests on paid plans, into pages you share
Internal and client conversation on the same task	Yes	No
Team chat with channels and direct messages	Yes	No
Encrypted vault for client credentials	Yes	No
Priced per team, with free clients	Yes	No

Amber means it exists behind a plan, an add-on or a caveat, and the row says which. Checked 2026-08-24 against Notion’s own pricing and documentation.

What you came to compare

Pick the argument you actually care about. They are different questions and they have different answers.

What it costs to keep a hand-made system standing, and what happens when the person who made it is busy.

Who maintains it

Projectous

Nobody. Clients, projects, tasks, time and invoices are built-in ideas with working defaults.

Notion

Whoever built it. A Notion agency setup is a piece of software your team wrote, and it needs somebody to keep writing it.

What it tells you unprompted

Projectous

The work that has slipped, gone stale or is waiting on you, across every client, without being asked.

Notion

What the views you made are filtered to show. A database does not notice anything; it displays what you asked for.

Where the conversation happens

Projectous

On the work, split into an internal thread and a client-facing one, with project rooms and direct messages alongside.

Notion

Comments on pages, and then Slack for everything real — which is why the decision and the record of it are usually in different places.

What each one costs

Not the reason to switch, and not something you should have to go looking for either.

Projectous

Per team

One subscription covers a band of people rather than a price per head. Client and guest access starts on the Team plan — the Solo plan has none — and from there guests are free and uncapped.

Hiring does not change the bill until you cross a band. Checked against the live plans on 2026-08-24.

See the current plans

Notion

Per seat

Free$0 — 10 guests
Plus$8 / seat / mo — $10 billed monthly
Business$16 / seat / mo — $20 billed monthly
EnterpriseContact sales

Unlimited guests on every paid plan, which is unusually generous.
No time tracking at any price.
No client invoicing at any price — Notion bills you, not your clients.

Checked 2026-08-24 against their pricing page.

Where we will not go

Projectous exists to help people coordinate work with more clarity, trust and humanity.

Which means some things are permanently off the table, whatever a feature comparison says.

No screenshot monitoring
Nobody works better because software is watching their screen.
No keyboard activity scoring
Movement is not effort, and measuring it teaches people to move.
No public shaming dashboards
A league table changes behaviour. Never in the direction you wanted.
No manufactured urgency
If something is not actually on fire, we are not going to tell you it is.

Also weighing something else?

Tired of maintaining it?

Try it against a real project of yours and see whether it tells you something your current stack does not.

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